The position reports directly to the HR Generalist to ensure smooth and efficient functioning for various divisions. Individual assists HR Generalist to ensure compliance with university policy and procedure and exercise independent judgment in the resolution of human resource issues. Provides accurate, timely, routine customer focused HR support to division. Assist HR Generalist and Division Administrator with special projects.
Payroll Management: Primary point of contact for employees (faculty, staff, student, post-doc fellows) for payroll. Advises on payroll policies and procedures. Assures that payroll is processed timely and accurately. Maintains system to track faculty/staff payroll information and generate reports. Implements system to monitor/ resolve payroll issues: control salary, salary distribution/supplements/merit increases/terminate payroll. Responsible for the timely distribution of all payroll checks. Monitor and retrieve overpayments. Processes promotions, transfers, reclassifications, salary increases, overtime. Process and manage tracking for all SAP Internal Service Requests (ISR). Responsible for the distribution, documentation and processing of 120-day and annual reviews from HR to supervisor.
Recruitment and Selection: Assists HR Generalist with the recruiting, new hire and termination process of all faculty, post-docs fellows and staff. Assist with obtaining and posting documentation for new requisition postings. Assist hiring managers in the creation of job descriptions. Assist when needed to coordinate candidate interviews, complete references, criminal background checks, and salary verifications. Coordinate start date check list for new employees - space, computer, orientation packet. Process new positions and employee information into SAP system. Coordinate placement of temporary staff as needed. Coordinate orientation schedule for new staff. Maintain staff/faculty directory and ensure organizational charts are continuously updated. Maintain and manage personnel files for all new hires and terminated employees. Schedule exit interview for terminating employees and coordinate retrieval of badge, keys, computer, questions about final paycheck, etc. Provide backup assistance to the medical training coordinator in coordination of the credentialing process for divisional fellows and new faculty. Provide backup assistance to the medical training coordinator in the visa process for international faculty, fellows and staff.
Family and Medical Leave (FML): Assists HR Generalist in the processing of FML Work with staff member to obtain general information about FML related issue. Compile documentation in specified timeframe and provide to staff and records department. Track and update FML determinations and changes. Insure that all FML related time is tracked in the E210 system. Work with HR Generalist on FML problems.
Time/Attendance: Primary point of contact for staff and students for time and attendance Maintain and update E210 time tracking system. Work with hourly employees to accurately track their time thru the weekly time sheets. Assist HR Generalist with tracking of staff sick time, vacation, FML, short-term disability, and long-term disability.
High School Diploma/GED. Three years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Working knowledge of federal, state and local laws and regulations in human resources; working knowledge of emerging trends and practices in human resources. Ability to work collaboratively with others both within and outside human resources. Organized and results oriented. Ability to work in complex, fast paced environment with multiple tasks, short deadlines, and pressure. Strong communication, presentation, and written skills. Problem solving and decision making skills. Ability to work independently and effectively with all levels of employees. Ability to maintain a high level of confidentiality and discretion. Experience providing excellent customer service.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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