Department: Oncology (GI Cancer) Work Schedule/Hours: Monday-Friday/8:30-5:00pm/40 hours per week
The Administrative Coordinator coordinates office services and research grant actions for 3 faculty and their labs in the Oncology Center- GI Cancer Division. This position reports to Administrative Manager.
Duties and Responsibilities:
Maintains conflict free electronic calendars for department faculty.
Generates minutes and Agenda for regular monthly and ad hoc meetings.
Coordinates and implements office services such as purchasing, records control, and other projects.
Assists with preparation and submission of research grants, contracts, progress reports, IRB applications and FDA submissions.
Assist with editing of manuscripts, publications and articles for grammar and style.
Works in SAP to enter travel reimbursements, on-line payment requests, and ordering office and laboratory supplies.
Arranges US and international travel, creates itineraries and coordinates meetings. Includes arranging speaking engagements, event planning, create agenda.
Assist in credentialing of postdoctoral fellows, students, trainees, observers. Assist new staff members with orientation to the labs.
Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
Maintains an organized filing system.
Independently triage telephone calls, emails, mail, faxes, and voice mail with good judgment and in an efficient and organized manner.
Determines priorities and maintains a high degree of professionalism.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
High School Diploma/GED. Three years related experience. Additional education can be substituted for experience, to the extent permitted by the JHU Equivalency formula.
Special Knowledge, Skills, or Abilities / Competencies: Operate personal computer to access e-mail, electronic calendars, and other basic office support software such as PowerPoint, Excel and Microsoft Word. Ability to answer a multi-line telephone system and field calls as appropriate. Sitting in a normal seated position for extended periods of time.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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