The Administrative Manager will be responsible for the financial, research, administrative, HR, and marketing/development for the Interventional Radiology division in the Department of Radiology. The Administrative Manager will directly manage 5 FTE's and provide indirect management of all faculty and staff within the division.
Financial Duties: Compile and analyze financial information for the Interventional Radiology Division. Develop integrated revenue/expense analysis, projection reports, and presentations. Create and analyze monthly, quarterly, and annual reports to ensure financial information has been recorded accurately. Approve and maintain records of all faculty and staff reimbursements, and check requests prior to processing. Identify trends and developments, present findings to division director and department management. Assist in creating detailed budget and budget narratives for business development proposals. Actively work with management to gather, analyze, summarize, and prepare budget projections. Perform financial forecasting and reconciliation of divisional internal accounts.
Grant/Research Duties: Meet with Budget Analyst and Grants & Contracts Analyst to go through financial/reconciliation reports on a monthly basis for faculty within IR. Work with faculty and analysts to identify any issues and make recommendations to address concerns and resolve problems. Work with Sr. Research Nurse to confirm protocol numbers for animal and human subjects are valid. Assign necessary training to key research personnel. Advise faculty and staff about changes in sponsored research policies and procedures. Maintain divisional database of active and pending other support, and biosketches for all faculty with a primary appointment in the Division of Interventional Radiology.
Administrative Duties: Manage JHU divisional needs, office and divisional administrative assistants; training as needed. Develop and establish new workflow procedures and standards to improve efficiency and effectiveness within the Division. Responsible for maintenance of office equipment and supplies. Approve purchasing requests, maintenance, and divisional cell phones for IR Faculty and Staff. Order, maintain, and review divisional computer equipment and tech support coordination. Review space assignments for all JHU divisional employees. Approve e210 for JHU divisional research, administrative and clinical staff. Pre-approve reimbursements for faculty, staff and fellows as necessary. Provide coverage to various Faculty, staff, and fellows in the absence of divisional administrative assistants. Submit timesheets for hourly employees. Manage divisional parking matrix.
Marketing/Development Duties: Coordinate efforts for marketing and website updates for the Interventional Radiology Division: JHH, Sibley Hospital and Suburban Hospital. Coordinate with JHU and Radiology Department Marketing to achieve targeted marketing updates and goals. Manage content and Interventional Radiology Twitter account. Responsible for implementation and management of the following divisional Projects: IR alumni relations, fellowship educational courses, faculty and staff development projects.
Bachelor's degree in business, finance, accounting, or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center, or unit.
Master's degree in a related field may substitute for some of the required experience, and related experience may substitute for some education, to the extent permitted by the JHU Equivalency Formula.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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