Under the supervision of the Associate Dean of External Relations, the Senior Special Events Coordinator will be responsible for event production management for the Whiting School of Engineering. The Senior Special Events Coordinator will partner and consult with the WSE chief of staff, Director of Alumni Relations, Department Chairs, and Special Event Committees to see their process of developing the event strategy and deliver a successful event.
The Senior Special Events Coordinator will design, develop, plan, manage, and implement major events to promote the mission of the Whiting School of Engineering. The successful candidate will provide leadership and vision for Whiting School events, including developing current and long-term departmental initiatives; maintaining consistency across departments, and implementing an annual calendar of special events to include: Department lectures, Design Day Luncheon, Convocation, E-week, PhD Hooding, MS Commencement, Dean's Town Halls, Faculty Retreats, Dean's Office Celebrations, IPLs, External Reviews, Dinner with the Dean, Senior Send-off, Summer Finance Event, faculty/staff appreciation events, and dedications and ground breaking.
As part of event administration, the Senior Special Events Coordinator should be able to:
Provide oversight of all WSE events to ensure consistent look and feel that will build WSE brand image by designing standard templates for invitations/programs and other print pieces for use across the School, researching and preparing background information for standard leadership briefings, preparing reports and evaluate the effectiveness of events and make recommendations, when necessary, to senior administration.
Bachelor's degree required. Five years related experience.
Knowledge, Skills and Abilities:
Must have experience coordinating major events
Knowledge of major event planning, etiquette, protocol, and conventional social amenities
Knowledge of budget reconciliation
Strong organizational, interpersonal, and time management skills
Excellent computer skills; ability to analyze situations and develop solutions
Travel and work non-traditional hours
Manage people and projects, ability to foster positive internal and external public relations
Demonstrated ability to manage several projects simultaneously
Ability to work both independently and in a team environment
Ability to communicate effectively.
Note: Must be able to work a flexible schedule including evenings and weekends; maintain positive and professional customer service and relations within the office and with all constituencies to include students, faculty, staff, alumni, and external vendors.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.