General DescriptionDepartment: Pulmonary
Work Schedule/Hours: Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
With a matrixed reporting relationship to the Director of the Division of Pulmonary & Critical Care Medicine in the Department of Medicine (DOM) and to the Administrator, DOM, this position provides high level leadership and management of the financial, operational and administrative activities of the Division to advance the patient care, research and education missions. This job encompasses the management of a large and complex divisional structure encompassing finances, human resources, program/business development, and other patient care, fiscal and administrative operations of the Division across the Johns Hopkins Health System (JHHS) and Johns Hopkins University School of Medicine (SOM) enterprises.
Duties and Responsibilities:
Financial Oversight and Management: Provide leadership for all financial lines of business (patient services, sponsored research, gift/endowment, discretionary, programmatic, etc.) whose gross revenues are in excess of $45 million dollars. Monitor for profitability and resource intensity. Review monthly account and/or business plan activity all funds performance, correct errors, and inform Division Director, faculty, and/or DOM administration of any problems or discrepancies.
Accountable for the financial, volume and operational performance of the Pulmonary Function Testing Laboratories and the Sleep Centers at The Johns Hopkins Hospital and Bayview Medical Center, whose expense budgets exceed $6.5 million.
Provide, review, and analyze the clinical practice finances of the division. Develop appropriate billing strategies to maximize annual charges (in excess of $16 million). Oversees financial modeling of clinical practice performance for cognitive and procedure-based activity.
Ensure accurate compliance of faculty billing activity in accordance with institutional guidelines.
Serve as the primary expert on the data that drives the faculty compensation model include management of faculty effort in payroll and RVU reporting. Maintain and monitor all faculty incentive metrics and payments.
Facilitates open sharing of physician productivity data with Division Director, Clinical Director, finance team and individual faculty on at least a quarterly basis. Establish appropriate RVU targets and monitor professional revenue and utilization to optimize clinical productivity.
Oversee the development of faculty profit and loss statements and develop management plans to minimize salary gaps and clinical deficits.
Develop strategies with the Division Director and faculty for establishing and utilizing discretionary funds for the preservation of the Division's teaching, research, and patient care missions. Enforce these policies with faculty and staff.
Provide leadership oversight of the budget development of all grant and contract proposals. Assist in the management of staff responsible for preparing sponsored research applications (annual awards in excess of $15 million) for accurate and timely submission. Provide leadership oversight of the grant preparation process (in excess of 100 approximately 150 proposals annually) with faculty and support staff.
Oversee the monitoring of faculty (70+), staff (175+) and trainees (40+) percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
Oversee the development of the Division's fiscal operating budget for submission to the Department of Medicine and applicable JHHS entities.
Oversee the development of Division's capital budget.
Review all joint agreements, affiliated agreements and payment and work orders at least annually.
Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for Division Director and departmental leadership. Design and produce other special reports as requested.
With the Division Director, allocate services and resources within the Division to develop efficiencies, improve and maintain the services of the assigned areas, and ensure profitability.
Seek and prepare proposals for external funding possibilities from governmental or other private sources in conjunction with Departmental administration, divisional faculty, Research Administration, and/or the SOM Business Office.
Program Planning and Development: Develops and participates in the analysis and evaluation of strategic business plans, feasibility studies, market assessment, marketing plans, data gathering, implementation plans and presentation of written reports on prospective and existing clinical and research programs.
Formulate tactical business plans in conjunction with administrative leaders in the DOM, SOM, JHHS, and other affiliated institutions.
Provide oversight of faculty recruitment including developing business plans and offer letters as well as tracking actual progress against business plans.
Proactively develops and implements change management strategy for major organizational activities and events in alignment with Divisional, Departmental and/or institutional objectives.
Works collaboratively with the Integrated Sleep Medicine Program to strategically expand sleep services for Johns Hopkins Medicine.
Works collaboratively with physician and nursing leadership to provide effective, efficient and patient-centered care in the Medical Intensive Care Units (MICU) at The Johns Hopkins Hospital and Bayview Medical Center. Includes capital planning for MICU needs.
Administrative and Operational Leadership: Develop and periodically reassess Division's administrative infrastructure, ensuring human resources are appropriately deployed and operating cohesively to achieve Divisional goals, as well as be responsive to Departmental, SOM and JHHS needs.
Works with human resources administration to develop staff job descriptions for new hires and restructure current job descriptions for upgrading of staff positions as needed. Work closely with Department and SOM Human Resources for appropriate grading and salaries. Reviews all requests for new hires based on appropriateness and affordability of the position.
Oversee the supervision and training of Divisional staff in excess of 175 individuals. As necessary, assist Divisional supervisors and human resources administration with hiring/firing of staff for day-to-day program operations.
In collaboration with human resources administration, oversees orientation of all new employees to the Division.
Develop new administrative policies and procedures, as needed, to ensure smooth operation of the Division. Make recommendations to Division Director in the form of decision options.
Ensure space and equipment inventories are maintained in compliance with SOM, JHHS, and governmental guidelines.
Outline existing opportunities to improve space utilization and define needs and justification for additional space to the DOM, SOM, and JHHS.
Provide information concerning Division, Department, and School policies to divisional personnel (faculty, staff, students, etc.). Provide divisional information as requested by Department, School, Hospital, or other external entities as requested and appropriate. Attend Department of Medicine monthly division meetings and disseminate information, as necessary, to faculty and staff.
External Relationship Management: Develop strategies to improve patient satisfaction and the patient experience in areas operationally managed by the Division. Establish targets for patient satisfaction and engage Divisional faculty and staff to improve.
Oversee responses to patient complaints and ensure prompt resolution, in accordance with institutional policies, of their concerns.
Ensure availability and, if necessary, develop patient and family support services for assigned areas.
Supports business development activities of the Hopkins enterprise to develop mutually beneficial clinical and operational programs.
Partners with affiliated facilities in areas of access and program development, clinical collaboration and network development.
Partners with the Division Director in building and enhancing positive relationships with Departmental and/or institutional leadership.
Internal Relationship Management: Builds strong collaboration and teamwork with the Department of Medicine central administrative offices located on the East Baltimore and Bayview Medical Center campuses. Includes, but is not limited to, general administration, ambulatory administration, finance and sponsored projects administration, facilities, human resources administration, information technology administration and revenue cycle management.
Builds strong collaboration with Division Director to ensure Divisional goals are met. Based on established credibility and trust, ability to represent Division leadership to faculty in regular meetings and daily interactions. Proactively identify faculty concerns and issues, and partners with Division Director (or Departmental administration) for appropriate resolution.
Regularly meets with JHHS and SOM employees to improve communication and to build productive relationships. Continuously communicates to staff the importance of the patient experience, quality of care, and sound financial performance; and champions successes and priorities for improving performance in meeting and exceeding patient and customer expectations.
Establishes communication channels with staff and faculty to ensure that they receive information on internal and external issues which effect the operations of their assigned areas, as well as provide advice, assistance, information and service that aids them in attaining related objectives.
Works with appropriate personnel and/or organizations to ensure that teams and individuals have the clinical, information and organizational tools to serve our patients and customers effectively and efficiently.
Information Systems: Coordinate and/or participate in the research and evaluation of software packages and make suggestions regarding purchases of new programs and upgrades of existing programs to maximize productivity with divisional faculty and staff. Work with appropriate information technology staff (divisional, departmental, and institutional) to integrate applications, troubleshoot software problems and provide basic instructional and technical support.
Collaborate with central information technology groups to ensure the Division's technology support needs are addressed.
Contacts: Internal: Department of Medicine Administration Offices, Clinical Practice Association, Office of Research Administration, IT@JH, School of Medicine Business Office, JHU SOM Dean's Office, JHH and BMC Executive Offices, JHHS-Owned Hospital Administrations. Various other departments and divisions in the School of Medicine.
External: External affiliated hospitals, government and private agencies granting research funds (e.g., NIH, foundations, and drug companies, etc.), donors, and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).