Located in the heart of Baltimore's Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America's first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level. Each year Peabody stages nearly 850 public concerts and performances. Peabody is one of the nine divisions that comprise the Johns Hopkins University.
Reporting to the Registrar the Registration Coordinator is responsible for course and room scheduling and student registration. This position also serves as the functional expert for the Registration module of the Student Information System (SIS) participating in the production and analysis of reports. Works in the student information and ASTRA the university room scheduling system.
Essential Job Duties
Course and Room Scheduling
Primarily responsible for creating, assigning, updating and maintaining the course and room schedules for the Conservatory. This includes resolving room conflicts, assuring that the classroom suits the needs of the course and finding space for ad-hoc events. In addition, the Registration Coordinator schedules studio space for individual instrument instruction for teachers who do not have their own studio. The Registration Coordinator serves as the primary tester of the Astra system and represents Peabody at monthly Astra Users' Meetings. The Registration Coordinator is responsible for training and working in close partnership with the scheduler in the Preparatory and is on occasion responsible for making small edits to the Preparatory class schedule. Handles all course assignments including degree audits, joint degree and leave of absence.
Responsibilities include utilizing the Student Services module of ISIS for a variety of tasks which include but are not limited to: registering students for classes, dropping and withdrawing students from classes, moving students from waiting list to enrolled status, making changes to student personal information, updating government ID numbers for international students who have been cleared to work in the United States, verifying enrollment and graduation status for internal and external parties, entering recital grades and other grades as needed, updating class information, posting notices to students that are received through the student self-service module for ISIS, creating and editing reports, extracting emails and updating student enrollment status. This involves a thorough knowledge of the registration process, the curriculum and its requirements in order to advise students properly. Able to formulate new methods to increase the efficiency of the Registration Office. Able to develop and implement changes to respond to new academic policy and changes.
Registration and records support
The Coordinator is also responsible for processing transcripts, enrollment and graduation verification letters when necessary.
The Registration Coordinator serves on the Peabody SIS Users Meeting and is the Peabody representative at the monthly SIS SSS meetings. The Coordinator is a primary tester for enhancements to database systems.
Interprets and communicates registration policies and procedures to faculty and students.
Note: This position will work 20 hours per week
High school diploma/GED required. Bachelor's degree strongly preferred. Four years administrative/academic related experience, experience within a Registrar office highly desirable. Additional education or experience may be substituted according to the JHU equivalency.
Special Knowledge and Skills:
Ability to work collaboratively and as part of a team. Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds
Exceptional oral, written, and interpersonal communication skills.
Demonstrated organizational skills with proven ability to prioritize workload.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.