Located in the heart of Baltimore's Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America's first academy of music. Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level. Each year Peabody stages nearly 850 public concerts and performances. Peabody is one of the nine divisions that comprise the Johns Hopkins University.
Reporting to the Registrar the Registration Coordinator is primarily responsible to lead and manage all commencement activities for the Peabody Conservatory; to manage the entire degree audit process and requirements; and to design, develop, generate and maintain student data, reports and metrics in the student information system of record. This position is the functional lead for the Registration module of the Student Information System (SIS).
Essential Job Duties:
Responsible for the development and maintenance of enrollment and student data and reports used internally and externally.
Provides substantive reports and quality control and data analysis for academic and program audits.
Requires close interaction with Peabody Information Technology Services and other JHU divisions.
Monitors and tracks student status changes.
The Registration Coordinator serves on the Peabody SIS Users Meeting and is the Peabody representative at the monthly SIS SSS meetings.
The Coordinator is a primary tester for enhancements to database systems.
Graduation and Degree Audit
Degree Audits: Responsible for creating and maintaining degree audits which is a critical function of the Registrar Office
Course Creation: works in collaboration with the Curriculum Committee and Academic Affairs evaluating information in order to determine what courses need to be created or modified, applying appropriate rules and correctly interpreting policy regarding the assignment of course numbers.
Using technical expertise creates section, applies pre-requisites, is able to solve problems by applying the necessary technical knowledge and logic of the system and of the catalog and curriculum.
Must be able to understand, interpret and apply the academic policy to the degree audit requirements according to the catalog, academic policy and the curriculum committee
Works closely with the outside vendor and Peabody IT, applying sophisticated use of the logic and language necessary to write the degree requirement and the degree audits. These must be done on an annual basis. .
Responsibilities include but are not limited to:
Identifying and communicating with potential graduates
Creating, editing and maintaining the online Petition to Graduate form
Entering data from paper forms into the online database
Entering information into the Graduation Details screen in ISIS
Monitoring and verifying the number and names of students participating in the Peabody and Homewood Ceremonies
Providing statistics for the current graduating class
Preparing and formatting the list of candidates for both the Peabody and Homewood program
Preparing the candidates portion of the Dean's commencement script
Ordering diplomas and preparing them for either the Peabody ceremony or for mailing
Monitoring and notifying any candidates on the stop lists and holding diplomas if necessary
Providing requested information to Homewood Graduation Coordinator
Attending all commencement meetings and assisting at Commencement.
Assists the Registrar and the office with all other duties as needed
Interprets and communicates registration policies and procedures to faculty and students.
Note: This position will work 20 hours per week
High school diploma/GED required. Bachelor's degree strongly preferred. Four years administrative/academic related experience, experience within a Registrar office highly desirable. Additional education or experience may be substituted according to the JHU equivalency.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Knowledge, Skills and Abilities:
Ability to work collaboratively and as part of a team.
Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds.
Exceptional oral, written, and interpersonal communication skills.
Demonstrated organizational skills with proven ability to prioritize workload.
Facility with technology and programming language and logic (SQL and HTML).
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.