This is a pivotal, complex, and multifaceted position that serves a vital advising and facilitating role in the Graduate and Postdoctoral efforts of the Whiting School of Engineering.
Duties and Responsibilities:
Advising and Compliance
Serve as the walk-in advisor to graduate students, triage requests and issues, make independent determinations on routine/minor academic requests such as late adds, credit overloads, etc.
Assist the Assistant Dean and Vice Dean in streamlining, improving, and further automating academic processes
Manage compliance of the Annual Review policy
Manage mid-term reporting process and advising appointments for first- semester graduate students
Oversee Responsible Conduct of Research compliance; making case by case determinations for waivers and course placements
Strategize and maintain website content for multiple academic sites; Craft and oversee communications (emails, letters, etc.) to graduate and postdoctoral fellow populations
Maintain current graduate student listserv
Help edit policy/academic program drafts
Triage any incoming data requests; coordinating with WSE OIR
Supervise student workers/Academic Affairs intern(s) as appropriate
Academic Program Administration
Consult with the Vice and Asst. Deans to design, implement and manage the academic program
Manage course scheduling, academic requirements, enrollment, admissions, and conferral requirements
Financial and Administrative Support
Order supplies and make purchases through SAP and PCards
Reconcile statements monthly in conjunction with the WSE Business Office.
Make recommendations to the Vice Dean and Assistant Dean on matters of financial planning, preparation, and submission of budget.
Process payroll for student employees, reimbursements for student and postdoctoral groups
Process various accounting transactions in SAP system (travel expenses, invoice payment requests, check requests, non-payroll cost transfers)
Initiate and maintain human resources documents in the SAP system to include ISR transactions.
Manage the calendars of and travel arrangements for the Vice Dean and Assistant Dean
Conduct Market Analysis/Research into national higher education policies and processes
Assist in assessing graduate and postdoctoral population needs (surveys, etc.) Other projects as assigned, event support as needed
High School Diploma/GED. Bachelor's degree preferred. Five years progressively responsible administrative/academic experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Knowledge and Skill:
Ability to independently interpret and advise on university and divisional academic and business processes and policies as related to graduate students and postdoctoral fellows;
Ability to supervise, prioritize and direct broad-spectrum work-efforts with multiple stakeholders and constituencies;
Ability to manage and track large amounts of sensitive and diverse data
Ability to interact with staff and faculty of all levels within the division, keep projects moving forward and motivate team members to perform and stay on track;
Strong organizational, administrative, project management and problem-solving skills;
Excellent writing and oral communication skills, with the ability to clearly relay information among faculty, staff, postdoctoral fellows and students;
Ability to navigate ambiguous and confidential situations;
Knowledge of software applications such as SIS, Apply Yourself, SAP, Microsoft Office Suite and Word Press;
This position must have the ability to create organizational change involving new processes and new systems.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.