The Administrative Coordinator provides administrative and project support to the Center Director at the Center for Cell Dynamics (CCD) in the Institute for Basic Biomedical Sciences (IBBS).
Responsibilities include: scheduling, arranging and preparation of meetings and appointments; preparation or editing and distribution of forms, letters and correspondences; facilitating the preparation and administration of multi-PI collaborative or center grants and assisting in other fundraising activities; maintenance of the Center's calendar of events and updating Center website information and news; facilitating the organization of Center's social events and research talks; assisting IBBS Administrative Coordinator with various Center events such as symposia, which includes making Information Technology requests, room requests, speaker schedules/agendas, travel and room arrangements, etc;
Making travel and accommodation arrangements and preparing expense and travel reports for Center visitors;
Perform SAP transactions including purchasing, purchase order creation, invoice processing, travel reimbursements and online payments for the Center; management of user logs and chargebacks on Center shared equipment and resources; creating tables, charts, graphs, and PowerPoint presentations as needed; fulfilling other duties as assigned by the Director.
High School Diploma/GED with three years related experience required.
Undergraduate or AA degree preferred.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Ability to operate office equipment such as fax machine, printer, copier and scanner, and proficient with personal computers and excellent knowledge of Windows, Microsoft Office Suite, Word, Excel and PowerPoint. Excellent verbal and written communication skills. Strong work ethic, reliability and attention to detail. Strong organizational and time management skills. Ability to work and solve problems independently and multi-task. Applicants for this position may be required to complete skills assessment appropriate to position description.
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