Department: Oncology Work Schedule/hours: Monday-Friday/8:30-5:00pm/37.5 Hours
This position supports the daily administrative needs of the CAO. Providing advanced administrative support and project management work. S/he may also participate in the preparation of visit statistics, serve as cost center manager for assigned accounts, and other administrative duties assigned as needed by the CAO.
Duties & Responsibilities
Provide status reporting for key administrative activities and processes.
Develop day-to-day schedule and prioritization of activities for the CAO's Office.
Adapt and successfully manage conflicting requests or problems, analyze business requirements and proactively propose solutions.
Draft, review, and revise internal and external correspondence. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Communicate CAO's instructions with various individuals and/or departments.
Identify and proactively implement new ways to enhance communication to providers, staff, and external affiliate institutions.
Streamline inbound communications.
Filter non-critical email and highlight urgent matters for near immediate attention. Take action on and reassign as much inbound communication as possible.
Manage ongoing communication at highest levels of partner organizations. Create and maintain email distribution lists and organizational charts for department.
Proficient at scheduling cost effective, productive and comfortable air/hotel/ground transportation.
Create detailed, to-the-minute, travel itineraries so nothing is left to chance.
Work with international currencies and cell phone requirements. Transition seamlessly between time zones.
Provide staff-support to key committees. Schedule committee meetings, and prepare committee minutes and advance materials.
Drive key committee activities (including preparation and coordination of PowerPoint presentations; drafting of committee or staff meeting agendas and minutes; documentation of project action plans; coordination of department retreats, functions, and faculty performance reviews).
Bachelor's Degree and five years in providing high level expertise.Additional experience may substitute for some education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits = 1 year of experience. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.
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