The mission of the Zanvyl Krieger School of Arts and Sciences is discovery-the creation of new knowledge through research and scholarship, and the education of our students, undergraduate and graduate alike, through immersion in this collaborative process. The school's unique character above all derives from its commitment to choose carefully what is worth pursuing and to do so without compromise.
Position provides administrative and logistical support to Osher members and staff at the Baltimore Location (2 days per week), and the Columbia Center campus (3 days per week). Requires ability to travel readily between multiple locations and work occasional weekends. Position also requires the ability to lift and carry weights up to 30 pounds.
Essential Duties & Responsibilities
Provide in class course support to faculty using classroom technology, Internet resources and standard AV materials.
Proficient manipulation of Aceware program database for report generation and event tracking
Enter member registrations and prospective member information into an Aceware database
Assist with maintaining an Aceware database for processing and tracking enrollments
Assemble, manipulate, and/or format data, reports, documents and other types of communication
Prepare and make deposits
Copy and disseminate faculty course and program materials
Respond to prospective member inquiries via telephone, email and in writing
Prepare and mail prospective member packets
Communicate with online bookstore and order books
Prepare prospective member packets
Prepare auditorium and classrooms for courses, including handouts and coordinating audio-visual needs
Maintain an inventory of office supplies
Assist with maintaining student and faculty databases
Proofread and edit program materials and newsletters
Assist with planning special events and trips
Coordinate office services such as purchasing, records control, and other administrative activities
Serve as on-site backup for the Program Coordinator
Provide occasional assistance and support to the Program Director
Other duties as assigned
Education, Experience, Licensure, Certification:
High school diploma required, minimum of a two-year degree is preferred. Requires 2 years of office/clerical experience. Prefer experience in an academic working environment. Experience using JHU SAP and SIS systems preferred. Experience working with senior citizens and lifelong learning programming preferred. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Knowledge and Skill:
Excellent communication and interpersonal skills and ability to work collaboratively and effectively with diverse constituents
Must be detail oriented
Advanced MS Office Suite skills
Ability to use and troubleshoot various types of AV equipment
Competency in using various software applications such as spreadsheets, relational databases, statistical packages, graphics packages and electronic calendaring
Excellent organization, planning and time management skills
Ability to analyze and solve problems quickly, creatively and sometimes during unpredictable circumstances
Demonstrated professionalism and patience regarding the needs of adult learners, especially older adults
Ability to work independently with limited direct supervision
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.