Department: History of Medicine Department Work Schedule/Hours: Monday-Friday 8:30a.m.-5:00p.m. 37.5 hrs.
Duties and Responsibilities:
To coordinate department communications efforts, interfaculty collaboration, graduate training opportunities, and scholarly events for the Department of the History of Medicine and the Center for Medical Humanities and Social Medicine.
Department of The History of Medicine:
Work with faculty, staff, and students to obtain and create content for the Department website, Facebook page, and Twitter feed; independently create, write content for, and edit webpages, including light editing of images. Help plan colloquia, workshops, seminars, conferences, and other Department-related events, to include communicating with visitors and speakers to arrange travel, hotel reservations, scheduling, and reimbursements. This includes independent decision-making regarding vendors, venues, and publicity. Independently assess grant announcements in order to assist faculty and students with routine and general inquiries in preparing grant proposals and submissions (e.g., submission procedure, process, and deadlines). Assist faculty and students in verifying that all required processes for grant applications have been met, files are properly assembled for review, and are complete. Provide general administrative support from pre-award/proposal submission to close-out phase. Assist the Administrative Manager in orienting foreign visiting professors and students to the department (e.g., escorting visitors to the International Office and Registrar's Office). Administrative support of the department graduate programs: Manage registration and admissions, liaison with the Finance Office, Graduate Student Admissions, the Financial Aid Office, and Registrar's Office regarding enrollments, tuition payments, admissions, and courses; manage tuition payments via Paywire. Communicate with students/potential students in reference to tuition, courses, and general inquiries. Update the program's webpages to ensure that the syllabi/course descriptions are accurate. Generate and maintain budget spreadsheet in Excel. Support the marketing efforts of the graduate programs by placing advertising materials for the postdoctoral position, creating posters and placing advertisements for the program, and posting information about class offerings and YouTube videos on the Department website, Facebook, and Twitter.
Center for Medical Humanities & Social Medicine: Assist the Director in the development and operations of a new interdisciplinary Center for Medical Humanities and Social Medicine. Work with faculty, staff, and students to obtain and create content for the Center's website and online newsletter; independently create, write content for, and edit webpages, including light editing of images. Independently develop, write, create, and obtain content for online Center newsletter. Manage online communications efforts, for example updating webpages and posting to social media, such as Facebook and Twitter. Help plan colloquia, workshops, seminars, conferences, and other Center-related events, including communication with visiting scholars. Build and maintain database of Center faculty and trainees.
Bachelor's degree. Minimum of three years relevant experience working in an organizational setting. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Able to demonstrate excellent writing skills, for both grant writing and Center/Department communications. Strong language and interpersonal skills; professionalism in all levels of communication (with JHU staff, faculty, students, visitors). Attention to detail. Ability to build and maintain basic databases. Knowledge of Word and Excel required; familiarity with HTML and website maintenance an asset.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
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