The overall goal for the ICTR Translational Research Communities (TRCs) is to foster a supportive environment in which collaborative research teams are able to enhance the quality, innovation, and impact of their translational research. For faculty who engage with the TRCS, they will increase the relevance, quality, and efficiency of their research and increase their career satisfaction. Johns Hopkins University will utilize these communities of experts to assist the ICTR and University leadership in prioritizing and creating the best research environment for successful translational research.
The Data Managers Interest Group was created at the recommendation of the ICTR Data Management Advisory Board. The purpose of the Interest Group is to create an environment where data managers from throughout Johns Hopkins can meet to share expertise, receive updates, and discuss the challenges of their unique roles within the research enterprise. A secondary goal of this group is to foster a cohesive cross-campus identity and form new working relationships. The Data Management Taskforce is composed of an advisory board, interest group, and associated working group(s).
The Program Administrator is someone confident interacting with individuals at all levels with the proven ability to encourage and direct interdisciplinary research collaboration. This person will flourish working in a fast paced environment that demands strong organizational, interpersonal and technical skills. The Program Administrator should be innovative, motivated, and work well independently or as an enthusiastic team player.
The Program Administrator will provide oversight and direction for the efficient and effective management of the ICTR's Translational Research Communities and Data Management Taskforce. This person will exercise in-depth knowledge and skills required for the development of the programs' strategic work plans, goals, and deliverables; ensuring the programmatic implementation proceeds according to plan and meets stated goals; participate in the evaluation and reporting of the programs' impact and effectiveness.
The roles and responsibilities of the Program Administrator may evolve as the programs under this position mature. The duties listed below will be applied to new programs and initiatives not listed here, which will be created by the Program Administrator as dictated by TRC and Data Management Taskforce leadership. As the number of programs and activities grow, there will be a corresponding upsurge in required oversight, financial management, evaluation and tracking. The Program Administrator must be able to process and schematize programmatic recommendations made by the TRC Co-Leaders, ICTR leadership and supervisors, and a number of associated advisory boards and committees.
The Program Administrator is responsible for the administrative oversight of a 50% FTE ICTR Program Coordinator, who splits his time between the TRCs and ICTR Communications Program. The Program Administrator and Coordinator work in tandem to execute the goals and initiatives of the TRCs and Data Management Taskforce. The Program Administrator, Program Coordinator and ICTR Communications Specialist should meet regularly to discuss projects.
Provide TRC leadership with input and guidance for the development of strategic work plans. Work with leadership to develop program activities to establish and advance the goals of the TRCs and Data Management Taskforce, then define interim goals, task plans, action items and timelines to implement and execute those activities.
Provide administrative oversight of all program activities.
Develop and establish regular business practices and procedures to support the day-to-day operational needs of the programs and work plans. Utilize professional expertise to monitor, evaluate and revise practices to ensure smooth program operations in compliance with university and sponsor rules and regulations.
Ensure adherence to work plans and track program progress. Meet regularly with program and ICTR leadership to review progress. Assist in identifying obstacles and barriers to success. Discuss potential problems and suggest solutions. Assist in planning and implantation of solutions. Implement and oversee all TRC and Data Management meetings and events. This includes scheduling, organizing, arranging and staffing meetings, assisting with agenda preparation, active participation and representation in meetings, taking minutes, following up on action items, and disseminating meeting outcomes and action items. Meetings within the TRC program can/will include monthly, quarterly and/or annual advisory board meetings, leadership planning and implementation meetings, Nexus Award selection committee meetings, scientific review panels, large-scale academic symposia and conferences, networking activities, evaluation and communication consultation meetings, et al.
Compose formal program reports and proposals, pilot award RFAs, award letters and terms and conditions, business correspondence, procedure manuals and marketing materials. Produce promotional materials, symposia and conference materials, and all other program materials, reports, manuscripts, Nexus Award applications and/or plans as needed. Authors CTSA annual reports and portions of competing grant renewals, and provides publication and patent information, and budgets with associated justifications.
Serve as primary liaison between the TRCs and Data Management Taskforce programs and all other ICTR cores and programs, as well as other Johns Hopkins departments, programs and institutes external to the ICTR. Establish professional partnerships with other cores, programs and departments in order to facilitate activities that bolster and promote the most beneficial use of the ICTR and institutional funds and infrastructure. Work with Communications Specialist of the ICTR to promote program awareness.
Ensure the TRC program's ongoing, appropriate use of ICTR administrative, financial and communication resources, and advocate for TRC assistance and promotion when needed.
Work with ICTR financial administration in compiling budgets for community activities, monitoring ongoing expenditures, and financial reporting and relay regular financial updates to TRC leadership. Provide transactional support of program expenditures when needed. Oversee and manage the purchasing of program supplies and materials by reviewing the requests and determining the cost effectiveness. Assist in the creation of annual TRC budgets for funding renewals. Interact and negotiate with financial staff on behalf of Nexus or other project staff to identify and resolve financial issues.
Oversee the Nexus Award Program. Distribute $300K annually in pilot funds. Draft RFAs; design web based application; market award program; answer investigator questions and inquires; implement and guide review process; communicate award notifications and conditions; coordinate project start-up; act as communication liaison for awardees and TRC leadership; track milestone completion; provide financial oversight related to Nexus Award spending, either by tracking small individual pilot awards or the purchase of capital equipment for the expansion of core resources.
Maintain detailed knowledge and understanding of all TRC and ICTR Data Management Taskforce activities to be able to widely promote, disseminate and advertise these programs in cooperation with the ICTR communication resources.
Spearhead the evaluation of the programs and associated activities with assistance from the ICTR Evaluation Team. Collect and collate data and metrics in support of program evaluation and metrics. Compile information about past and current project activities in response to requests. Review information compiled by others for accuracy and completeness. Oversee and assist TRC leadership in the timely compilation of regular progress reports including quarterly reports to ICTR leadership and annual reports to sponsors and the university.
Bachelor's degree required, preferably in health-related science.
Requires a minimum of two (2) years progressively responsible professional administrative and programmatic experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Knowledge of accounting and budgeting theory and practices. Specific knowledge of the operations of a large institute or center preferred. Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without direct supervision. Ability to prioritize own work. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Very strong organizational skills, analytical and problem solving abilities, and attention to detail. Ability to maintain confidentiality. Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
Working knowledge of PC operations, internet resources, and office software applications - including e-mail, spreadsheets, word processing and presentation software are required.
Demonstration of excellent organizational, administrative and technical skills required.
Creative, skilled and resourceful to effectively handle various programs and projects. Ability to exercise a high degree of initiative, judgment, discretion, and decision making to achieve organizational objectives.
Ability to function independently and collaboratively as the situation requires.
Ability to apply excellent written and oral communication skills, as well as interpersonal skills to diffuse any potentially difficult situations.
Ensures assigned project coordination and fosters teamwork.
Provides input in the development of new policies, practices, procedures and programs.
Demonstrates ability to successfully manage support staff and to manage, maintain and motivate an organizational unit with limited resources.
Sitting in a normal seated position for extended periods of time.
Performing physical activities associated with event setup and execution such as lifting, walking, stooping, and handling of materials.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word.
Ability to see within normal parameters.
Ability to hear within normal range.
Ability to move about.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Master's degree preferred.
At least five years of experience is preferred.
Preferred knowledge and understanding of the JHU Accounting system and related fiscal offices.
Excellent analytic and problem solving skills preferred.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.