The Budget Specialist is a member of the Finance and Administration team within in the Office of External Affairs, and reports to the Financial Analyst. This position will work closely with the development and constituent relations and communications and marketing teams to provide financial services and support. This position provides day-to-day maintenance of budgets and expense processing, including monthly reconciliations for a variety of accounts, e.g., general funds, endowments, and gift accounts. The budget specialist must interpret and effectively communicate university financial policies and procedures to staff, contractors, and non-employees.
Duties and Responsibilities
Utilize SAP to process invoices and travel reimbursement requests; create shopping cart orders for equipment and services; create and track internal purchases; and monitor documents and resolve any problems that may occur.
Work with OEA staff to coordinate hiring of independent contractors which includes reviewing independent contractor agreements; ensuring vendors are set up in SAP system, creating shopping cart orders when appropriate, and processing payment once services have been rendered.
Submit gift transaction documentation through CPA which includes entering outright gifts and pledge payments, setting up pledges and payment schedules,and adding new gift and endowment accounts in ALADIN.
Assist with daily deposits of contributions which includes finalizing deposit log after contributions have been deposited and entered into CPA.
Update twice annually pledge system in Galaxy.
Prepare monthly gift reports to academic department chairs and administrators.
Reconcile monthly budget statements to actual receipts.
Meet regularly with Financial Analyst to review budget reports.
Schedule and attend budget meetings to review expenditures and projections.
Coordinate IT, facilities, housekeeping and multimedia help tickets.
Coordinate office space setup for new employees which includes requesting office signage, setting up office telephone line and voice mail, requesting setup of copier account, and troubleshooting as necessary.
This position will also be responsible for developing and maintaining electronic and paper record keeping systems through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
High School Diploma/GED. Three years of related administrative and/or budget experience required. Related coursework at the college level may substitute for experience.
Qualified candidates must possess strong organizational, analytical, and problem solving skills and a solid attention to detail.
Candidates must be proficient with Microsoft Word, Excel, Outlook, other mainstream software and have the ability to easily learn new software.
Candidates must also be able to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.